+49 30 921 521 56 info@talentwunder.com

Data Protection and Privacy

Please Adhere to the German Datenschutzbestimmungen

Data Protection and Privacy

Responsible for this website
Talentwunder GmbH
Hardenbergplatz 2
10623 Berlin
Phone: +49 30 921 521 56
Email: datenschutz@talentwunder.com

Name and Address of the Data Protection Officer

SECUWING GmbH & Co. KG | Datenschutz Agentur
Maximilian Hartung
Frauentorstraße 9
86152 Augsburg
Telefon: +49 821 90786458
epost@datenschutz-agentur.de

General Information

Every citizen has the constitutional right to control the use of his or her personal data. For this reason, it is our duty to protect the data you entrust to us when visiting our website. In the following we would like to show you what data we collect from you, what happens to this data and what security measures we have taken to protect this data from misuse. Through this transparent and comprehensible information of our data protection regulations, we want to ensure that visitors and customers are well informed about the collection, processing and use of personal data.

The data provided within our platform originates or is based exclusively from publicly accessible sources, such as search engines, social networks and/or business portals.

Personal Data

Personal data is any information relating to an identified or identifiable natural person (e.g. name, address, telephone number, date of birth or e-mail address). In principle, you can use our online offer without providing personal data. However, the use of certain services may require the provision of personal data, e.g. registration for the use of the Talentwunder platform or participation in a competition.

Legal basis and processing purposes

We process your personal data for the following purposes:

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Use of the Talentwunder platform (creating, signing up and using your customer account, managing searches and potential candidates).
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Provision of this online offer and fulfilment of contract in accordance with our terms of use / GTC.
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Taking contact in order to process your enquiries.
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Sending of an e-mail newsletter.
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In-house and external advertising as well as market research and range measurement to the legally permissible extent or based on consent.
Legal basis for the data processing is Art. 6 col. 1 p. 1 lit. f DSGVO. Our legitimate interest is based on the above mentioned objective for data collection.

Data entered by the user during use

If you order one or more Talentwunder licenses, you are creating a customer account by placing an order. You will need to enter your name, full address information, e-mail address, telephone number, VAT number or tax number and a password. This information is required to process the order, create and manage a customer account so that you can take advantage of Talentwunder’s complete offering. Last but not least, Talentwunder needs this data and any other data to be able to respond to wishes, questions and criticism.

Disclosure of data to third parties

We will only pass on your personal data to third parties if this is necessary to fulfil the contract, if we or the third party have a legitimate interest in the transfer or if you have given your consent. If data is transferred to third parties on the basis of a legitimate interest, this is explained in these data protection regulations. In addition, data may be transferred to third parties if we are required to do so by law or by an enforceable official or court order.

Service providers

We reserve the right to use service providers for the collection and/or processing of data. Service providers receive from us only the personal data they need for their specific activity. For example, your e-mail address can be passed on to a service provider so that they can deliver an ordered newsletter to you. Service providers can also be commissioned to provide server capacities. Service providers are usually integrated as so-called contract processors, who may only process personal data of the users of this online offer according to our instructions.

Duration of storage; retention periods

We store your data for as long as this is necessary for the provision of our online offer and the associated services or we have a legitimate interest in further storage. In all other cases, we delete your personal data with the exception of such data that we have to keep for contractual or statutory (e.g. tax or commercial law) retention periods (e.g. invoices). Contractual retention periods may also result from contracts with third parties (e.g. owners of copyrights and ancillary copyrights). Data that are subject to a retention period will be blocked until the expiry of the period.

Log files

Every time you use the Internet, certain information is automatically transmitted by your Internet browser and stored by us in so-called log files. The log files are stored by us for up to 31 days for the sole purpose of identifying malfunctions and security reasons (e.g. to clarify attempted attacks) and are then deleted. Log files, the further storage of which is required for evidence purposes, are excluded from deletion until the respective incident has been finally clarified and can be passed on to investigative authorities in individual cases.

In particular, the following information is stored in the log files:

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IP address (Internet Protocol address) of the terminal from which the online service is accessed;
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Internet address of the website from which the online offer was accessed (so-called origin or referrer URL);
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Name of the service provider through which the online offer is accessed;
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Name of the retrieved files or information;
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date and time as well as duration of the retrieval;
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Operating system and information on the Internet browser used, including installed add-ons (e.g. for the Flash Player);
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http status code (e.g. “Request successful” or “requested file not found”).
The provision of personal data may also be required by law (e.g. by tax regulations).

Cookies

What are Cookies?

Cookies are small text files that are sent when visiting a website and stored in the user’s browser. If the corresponding website is called up again, the user’s browser sends back the
contents of the cookies and thus enables recognition of the user. Certain cookies are automatically deleted at the end of the browser session (so-called session cookies), others are stored for a specified time or permanently in the user’s browser and then delete themselves independently (so-called temporary or permanent cookies).

What data is stored in the cookies?

Cookies are small text files that are sent when visiting a website and stored in the user’s browser. If the corresponding website is called up again, the user’s browser sends back the
contents of the cookies and thus enables recognition of the user. Certain cookies are automatically deleted at the end of the browser session (so-called session cookies), others are stored for a specified time or permanently in the user’s browser and then delete themselves independently (so-called temporary or permanent cookies).

How can you prevent the use of cookies or delete cookies?

You can deactivate the storage of cookies via your browser settings and delete cookies already stored in your browser at any time. Please note, however, that this online offer may not function or may only function to a limited extent without cookies. Please also note that objections to the creation of user profiles may sometimes work via an “opt-out cookie”. If you delete all cookies, a contradiction may no longer be taken into account and must be reclaimed by you.

What kind of cookies do we use?

Absolutely necessary cookies
Certain cookies are required in order for us to provide our online services securely. This category includes, for example, cookies that serve to identify or authenticate our users; cookies that temporarily store certain user inputs (e.g. content of a shopping basket or an online form); cookies that store certain user preferences (e.g. search or language settings); cookies that store data to ensure trouble-free playback of video or audio content.

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities for the use of Google Analytics. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. We use the “IP Anonymization Activation” function on this website. However, this will cause Google to reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data.

More information on how Google Analytics handles user data can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en We also offer you the option of deactivating the collection of your data by Google Analytics for this website by clicking on the following link: Disable Google Analytics.. In this case, a special opt-out cookie is set to prevent future collection of your usage data when you visit this website. It also disables all other analysis and tracking services.

Use of Facebook Retargeting

We would like to present our users in this online offer advertising tailored to their interests or special offers (“interest-based advertising”) and limit the frequency of the display of certain advertising. For this purpose, we use Facebook’s Website Custom Audiences tool and the Facebook pixel.

The Facebook pixel is a Javascript code that sends the following data to Facebook Ireland Ltd, Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”):

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HTTP header information (including IP address, web browser information, page location, document, web page URL and web browser user agent, and day and time of use);
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Pixel-specific data; this includes the pixel ID and Facebook cookie data, including your Facebook ID (used to link events to a specific Facebook advertising account and associate them with a Facebook user);
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Additional information about the visit and about standard and custom data events. We use the following custom data events:
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Content searched for and viewed at product level;
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Product has been added to shopping cart;
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Initiation of a checkout in the ordering process; and
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Completion of the ordering process.

Facebook uses the hashed user-specific Facebook ID (included in the Facebook cookie) to automatically check whether the data transmitted by the Facebook pixel can be assigned to a Facebook user. If no Facebook cookie is stored in your browser, it will not be assigned to any user group designated as “Custom Audience”.

If the Facebook ID contained in the Facebook cookie can be assigned to a Facebook user, Facebook assigns this user to a “custom audience” according to the rules we have defined, provided that the applicable criteria are met. We use the information obtained in this way for the playout of ads on Facebook (“Facebook Ads”). However, ads are only displayed for a “Custom Audience” size of 20 or more different users – no conclusions can be drawn about the properties of the individual users from the ad placement. The assignment to a “Custom Audience” takes place for a maximum of 180 days. This period begins again if you visit our website again and you comply with the same “Custom Audience” rules.

Facebook may associate your visit to our site and related activities with your Facebook account. This is not possible for us. Facebook merely provides us with statistical information about the use of our website via audience insights.

Facebook shares your information with Facebook Inc, Facebook 1 Hacker Way Menlo Park, CA 94025, USA and uses your information to improve the quality of its advertising, including improving the optimization algorithm used by Facebook to display Facebook ads and the news feed ranking.

Right of objection: ​If you want to object to the use of Facebook Website Custom Audiences, please click here. An opt-out cookie is then set that prevents the transmission of data via the Facebook pixel and also deactivates all other analysis and tracking services.

This opt-out cookie has an essentially unlimited duration of effect. Please note, however, that the Opt-Out function is device- or browser-related and only applies to the device or browser currently in use. If you use several devices or browsers, you must opt-out on each individual device and in each browser used. If you delete all cookies in your browser, a contradiction may also no longer be taken into account and must be reclaimed by you.

Use of LinkedIn

Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Every time you visit one of our pages that contains functions of LinkedIn, a connection to LinkedIn’s servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click on the “Recommend button” of LinkedIn and are logged into your LinkedIn account, LinkedIn is able to associate your visit to our website with you and your user account. We point out that we as provider of the pages have no knowledge of the content of the transmitted data and their use by LinkedIn.

For more information, please see LinkedIn’s privacy policy at:
https://www.linkedin.com/legal/privacy-policy

If you want to object to the use of Linkedin, please click here. An opt-out cookie is then set which prevents the transmission of data to Linkedin and also deactivates all other analysis and tracking services.

Use of HUBSPOT

We use HubSpot for our online marketing activities. This is an integrated software solution with which we cover various aspects of our online marketing. These include, among other things:

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Content Management (landing pages and blog)
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E-mail marketing (newsletters and automated mailings, e.g. for the provision of downloads)
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Social Media Publishing & Reporting
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Reporting (e.g. traffic sources, accesses, etc….)
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Contact management (e.g. user segmentation & CRM)
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Landing Pages and Contact Forms
Our registration service allows visitors to our website to learn more about our company, download content and provide their contact information and other demographic information. This information and the contents of our website are stored on servers of our software partner HubSpot. They can be used by us to contact visitors to our website and to determine which services of our company are of interest to them. All information we collect is subject to this privacy policy. We use all collected information exclusively to optimize our marketing. HubSpot is a software company from the USA with a branch in Ireland.

Contact:

HubSpot, One Dockland Central, Dublin 1, Ireland, phone: +353 1 5187500.

HubSpot is certified under the terms of the EU – U.S. Privacy Shield Framework and is subject to the TRUSTe’s Privacy Seal and the U.S. – Swiss Safe Harbor Framework.

More information about HubSpot’s privacy policy:
http://legal.hubspot.com/de/privacy-policy

More information from HubSpot regarding EU data protection regulations:
https://www.hubspot.de/datenschutz

More information about the cookies used by HubSpot can be found here & here:
https://knowledge.hubspot.com/de/articles/kcs_article/reports/what-cookies-does-hubspot -set-in-a-visitor-s-browser

If you generally do not want Hubspot to record your data, you can prevent cookies from being saved at any time by changing your browser settings accordingly. Click here. An opt-out cookie is then set that prevents the transmission of data to Hubspot and also deactivates all other analysis and tracking services.

Data protection in application procedures

We collect personal data from applicants in order to process the application process. When an employment contract is concluded, these will continue to be stored for the purpose of performing the employment contract. The statutory regulations are taken into account here. In the event of a rejection decision, the application documents will be deleted after six months at the latest. An exception to this is given if we have to keep the application documents, for example in a procedure concerning the General Equal Opportunities Act as evidence or if there are other legitimate interests. If we include application documents in our applicant pool on a long-term basis, we will ask for your consent.

Rights of concerned persons

You have a right to information and – under certain conditions – to correction, deletion, restriction of processing or objection to the processing of your personal data and – from 25 May 2018 – to data transferability. You can also object to the processing of your personal data for advertising purposes at any time (“advertising objection”). Please note that for organizational reasons there may be an overlap between your revocation and the use of your data in the context of an ongoing campaign. If you have given us your consent to the processing of your data, you can revoke this at any time with effect for the future. The legality of the processing of your data until revocation remains unaffected by this. Please use the information at the beginning of this data protection declaration to assert your rights. Please make sure that we can uniquely identify you.

Right of appeal to the supervisory authority

You have the right to file a complaint with a data protection authority. You can contact the data protection authority responsible for your place of residence or federal state or the data protection authority responsible for us. This is: Berlin Commissioner for Data Protection and Freedom of Information, Maja Smoltczyk, Friedrichstr. 219, 10969 Berlin, Tel.: +49 (0)30 13889-0, E-Mail: mailbox@datenschutz-berlin.de

Contact

For information and suggestions on the subject of data protection, we or our data protection officer will be pleased to be at your disposal under the e-mail address epost@datenschutz-agentur.de If you would like to contact us, please use the contact details at the beginning of this Privacy Policy.

Safety precautions and technical information

All employees of our company are regularly trained in data protection and are committed to data protection. Our computer centre and our in-house EDP department continuously adapt the technical security precautions to the current conditions and requirements. Both are subject to constant control by our internal processes and the data protection officer. Nevertheless, Internet technologies can have security gaps that cannot guarantee comprehensive protection one hundred percent. Therefore, our users can also transmit data to us via other contact options, such as telephone or fax.

You can adjust your browser’s data protection settings under the following technical notes.

Google Chrome:

Instructions at https://support.google.com/chrome/answer/95647

Safari:

Instructions at http://help.apple.com/

Booth: 23.05.2018

Talentwunder GmbH, Hardenbergplatz 2, 10623 Berlin.