+49 30 120 83 49-0 info@talentwunder.com

Data Protection and Privacy
Responsible for this website
Talentwunder GmbH
Hardenbergplatz 2
10623 Berlin
Phone: +49 30 120 83 49-0
Email: datenschutz@talentwunder.com

Name and Address of the Data Protection Officer
SECUWING GmbH & Co. KG | Datenschutz Agentur
Maximilian Hartung
Frauentorstraße 9
86152 Augsburg
Telefon: +49 821 90786458
epost@datenschutz-agentur.de

DISCLAIMER
This agreement was written in German (DE). To the extent any translated version of this agreement conflicts with the German version, the German version controls.

General information

Every citizen has the constitutional right to determine the use of his or her personal data. For this reason, it is our duty to protect the data you entrust to us when you visit our website. Below we would like to show you which data we collect from you, what happens to this data and what security measures we have taken to protect this data from misuse. By providing this transparent and understandable information, we want to ensure that visitors and customers are well informed about the collection, processing and use of personal data.
The data made available within our platform originates or is based exclusively on publicly accessible sources, such as search engines, social networks and/or business portals.

Personal data

Personal information is any information that relates to an identified or identifiable individual (e.g., name, address, telephone number, date of birth, or e-mail address). In principle, you can use our online service without providing any personal data. However, the use of certain services may require the provision of personal data, e.g. registration for the use of the Talentwunder platform or participation in a competition.

Legal basis and processing purposes

We process your personal data for the following purposes:

Enabling your use of the Talentwunder platform (creating, registering and using your customer account, managing search queries and potential candidates). The legal basis for the data processing is the necessity for the fulfilment of our contract with you, Art. 6 Para. 1 S. 1 lit. b DSGVO.
Provision of this online service and fulfilment of the contract in accordance with our Terms of Use / General Terms and Conditions. The legal basis for data processing is also Art. 6 Para. 1 S. 1 lit. b DSGVO.
Contact for the treatment of your inquiries. The legal basis for data processing here is your consent to Art. 6 Para. 1 S. 1 lit. a DSGVO.
Dispatch of an e-mail newsletter. The legal basis for data processing here is your consent to Art. 6 Para. 1 S. 1 lit. a DSGVO or for existing customers to Art. 6 Para. 1 S. 1 lit. f DSGVO.
Improvement of the Talentwunder platform through personalisation on the basis of your previous use. The legal basis is Art. 6 Para. 1 S. 1 lit. f DSGVO.
Own and third-party advertising as well as market research and coverage measurement to the extent permitted by law or based on consent.

Profiling

We would like to point out that we record and evaluate your use of the Talentwunder platform (so-called user tracking). The behaviour recorded is, for example, your search history or information on which of the functionalities you use and how often. Tracking alone serves to improve our platform by analysing user behaviour in general and personalising content for users in order to provide you with a tailor-made user experience, for example by displaying search results tailored to you. This is referred to as “profiling” in the sense of the DSGVO. However, we will never use your personal data to create a user profile and analyse that this leads to an automated decision which is legally valid for you or which similarly significantly affects you.

Data entered by the user in the course of use

If you order one or more Talentwunder licenses, you create a customer account by placing an order. To do this, you must enter your name, full address, email address, telephone number, VAT number or tax number, and a password. This information is needed to process the order, create and manage a customer account, so you can take advantage of Talentwunder’s full offering. Last but not least, Talentwunder requires this data and possibly further data in order to be able to react to requests, questions and criticism.

Disclosure of data to third parties

Your personal data will only be passed on to third parties by us if this is necessary to fulfil the contract, if we or the third party have a justified interest in passing it on or if you have given your consent. If data is transferred to third parties on the basis of a legitimate interest, this is explained in these data protection provisions. In addition, data may be transferred to third parties insofar as we are obliged to do so by law or by enforceable official or court order.

Service Provider

We reserve the right to use service providers for the collection or processing of data. Service providers receive from us only the personal data they require for their specific activities. For example, your e-mail address can be passed on to a service provider so that it can deliver an ordered newsletter to you (this is the provider HubSpot, you will find further information on this below). Service providers can also be commissioned to provide server capacity. As a rule, service providers are integrated as so-called contract processors who may only process the personal data of the users of this online service in accordance with our instructions.
Duration of storage; retention periods
We store your data for as long as is necessary to provide our online service and the associated services or as long as we have a justified interest in further storage. In all other cases, we will delete your personal data with the exception of data that we are required to maintain for contractual or legal (e.g. tax or commercial) retention periods (e.g. invoices). Contractual retention periods may also result from contracts with third parties (e.g. holders of copyrights and ancillary copyrights). Data subject to a retention period will be blocked until the expiry of the retention period.

Log files

Each time you use the Internet, certain information is automatically transmitted by your Internet browser and stored by us in so-called log files.
The log files are stored by us for up to 31 days for the sole purpose of identifying malfunctions and security reasons (e.g. to clarify attempted attacks) and then deleted. Log files, the further storage of which is necessary for evidence purposes, are excluded from deletion until the respective incident has been finally clarified and may be passed on to investigating authorities in individual cases.
In particular, the following information is stored in the log files:

– IP address (Internet protocol address) of the terminal from which the online service is accessed;
– Internet address of the website from which the online service was accessed (so-called origin or referrer URL);
– Name of the service provider through which the online service is accessed;
– Name of the files or information retrieved;
– Date and time as well as duration of the retrieval;
– the amount of data transferred;
– Operating system and information about the Internet browser used, including installed add-ons (e.g. for the Flash Player);
– http status code (e.g., “request successful” or “requested file not found”).
The provision of personal data may also be required by law (e.g. tax regulations).

Cookies
What are Cookies?
Cookies are small text files that are sent when visiting a website and stored in the user’s browser. If the corresponding website is called up again, the user’s browser sends back the
contents of the cookies and thus enables recognition of the user. Certain cookies are automatically deleted at the end of the browser session (so-called session cookies), others are stored for a specified time or permanently in the user’s browser and then delete themselves independently (so-called temporary or permanent cookies).

What data is stored in the cookies?
Cookies are small text files that are sent when visiting a website and stored in the user’s browser. If the corresponding website is called up again, the user’s browser sends back the
contents of the cookies and thus enables recognition of the user. Certain cookies are automatically deleted at the end of the browser session (so-called session cookies), others are stored for a specified time or permanently in the user’s browser and then delete themselves independently (so-called temporary or permanent cookies).

How can you prevent the use of cookies or delete cookies?
You can deactivate the storage of cookies via your browser settings and delete cookies already stored in your browser at any time. Please note, however, that this online offer may not function or may only function to a limited extent without cookies. Please also note that objections to the creation of user profiles may sometimes work via an “opt-out cookie”. If you delete all cookies, a contradiction may no longer be taken into account and must be reclaimed by you.

What kind of cookies do we use?
Absolutely necessary cookies
Certain cookies are required in order for us to provide our online services securely. This category includes, for example, cookies that serve to identify or authenticate our users; cookies that temporarily store certain user inputs (e.g. content of a shopping basket or an online form); cookies that store certain user preferences (e.g. search or language settings); cookies that store data to ensure trouble-free playback of video or audio content.

Google Analytics
This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities for the use of Google Analytics. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. We use the “IP Anonymization Activation” function on this website. However, this will cause Google to reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data.

More information on how Google Analytics handles user data can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en We also offer you the option of deactivating the collection of your data by Google Analytics for this website by clicking on the following link: Google Analytics deaktivieren.Disable Google Analytics. In this case, a special opt-out cookie is set to prevent future collection of your usage data when you visit this website. It also disables all other analysis and tracking services.

Use of Facebook Retargeting
We would like to present our users in this online offer advertising tailored to their interests or special offers (“interest-based advertising”) and limit the frequency of the display of certain advertising. For this purpose, we use Facebook’s Website Custom Audiences tool and the Facebook pixel.

The Facebook pixel is a Javascript code that sends the following data to Facebook Ireland Ltd, Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”):

  • HTTP header information (including IP address, web browser information, page location, document, web page URL and web browser user agent, and day and time of use);
  • Pixel-specific data; this includes the pixel ID and Facebook cookie data, including your Facebook ID (used to link events to a specific Facebook advertising account and associate them with a Facebook user);
  • Additional information about the visit and about standard and custom data events. We use the following custom data events:

 

  • Content searched for and viewed at product level;
  • Product has been added to shopping cart;
  • Initiation of a checkout in the ordering process; and
  • Completion of the ordering process.

Facebook uses the hashed user-specific Facebook ID (included in the Facebook cookie) to automatically check whether the data transmitted by the Facebook pixel can be assigned to a Facebook user. If no Facebook cookie is stored in your browser, it will not be assigned to any user group designated as “Custom Audience”.

If the Facebook ID contained in the Facebook cookie can be assigned to a Facebook user, Facebook assigns this user to a “custom audience” according to the rules we have defined, provided that the applicable criteria are met. We use the information obtained in this way for the playout of ads on Facebook (“Facebook Ads”). However, ads are only displayed for a “Custom Audience” size of 20 or more different users – no conclusions can be drawn about the properties of the individual users from the ad placement. The assignment to a “Custom Audience” takes place for a maximum of 180 days. This period begins again if you visit our website again and you comply with the same “Custom Audience” rules.

Facebook may associate your visit to our site and related activities with your Facebook account. This is not possible for us. Facebook merely provides us with statistical information about the use of our website via audience insights.

Facebook shares your information with Facebook Inc, Facebook 1 Hacker Way Menlo Park, CA 94025, USA and uses your information to improve the quality of its advertising, including improving the optimization algorithm used by Facebook to display Facebook ads and the news feed ranking.

Right of objection: ​If you want to object to the use of Facebook Website Custom Audiences, please click Facebook Tracking deaktivieren.here. An opt-out cookie is then set that prevents the transmission of data via the Facebook pixel and also deactivates all other analysis and tracking services.

This opt-out cookie has an essentially unlimited duration of effect. Please note, however, that the Opt-Out function is device- or browser-related and only applies to the device or browser currently in use. If you use several devices or browsers, you must opt-out on each individual device and in each browser used. If you delete all cookies in your browser, a contradiction may also no longer be taken into account and must be reclaimed by you.

Use of LinkedIn
Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Every time you visit one of our pages that contains functions of LinkedIn, a connection to LinkedIn’s servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click on the “Recommend button” of LinkedIn and are logged into your LinkedIn account, LinkedIn is able to associate your visit to our website with you and your user account. We point out that we as provider of the pages have no knowledge of the content of the transmitted data and their use by LinkedIn.

For more information, please see LinkedIn’s privacy policy at:
https://www.linkedin.com/legal/privacy-policy

If you want to object to the use of Linkedin, please click LinkedIn Tracking deaktivieren.. An opt-out cookie is then set which prevents the transmission of data to Linkedin and also deactivates all other analysis and tracking services.

Use of HUBSPOT
We use HubSpot for our online marketing activities. This is an integrated software solution with which we cover various aspects of our online marketing. These include, among other things:

  • Content Management (landing pages and blog)
  • E-mail marketing (newsletters and automated mailings, e.g. for the provision of downloads)
  • Social Media Publishing & Reporting
  • Reporting (e.g. traffic sources, accesses, etc….)
  • Contact management (e.g. user segmentation & CRM)
  • Landing Pages and Contact Forms

Our registration service allows visitors to our website to learn more about our company, download content and provide their contact information and other demographic information. This information and the contents of our website are stored on servers of our software partner HubSpot. They can be used by us to contact visitors to our website and to determine which services of our company are of interest to them. All information we collect is subject to this privacy policy. We use all collected information exclusively to optimize our marketing. HubSpot is a software company from the USA with a branch in Ireland.

Contact:

HubSpot, One Dockland Central, Dublin 1, Ireland, phone: +353 1 5187500.

HubSpot is certified under the terms of the EU – U.S. Privacy Shield Framework and is subject to the TRUSTe’s Privacy Seal and the U.S. – Swiss Safe Harbor Framework.

More information about HubSpot’s privacy policy:
http://legal.hubspot.com/de/privacy-policy

More information from HubSpot regarding EU data protection regulations:
https://www.hubspot.de/datenschutz

More information about the cookies used by HubSpot can be found here & here:
https://knowledge.hubspot.com/de/articles/kcs_article/reports/what-cookies-does-hubspot -set-in-a-visitor-s-browser

If you generally do not want Hubspot to record your data, you can prevent cookies from being saved at any time by changing your browser settings accordingly. Click Hubspot Tracking deaktivieren.here. An opt-out cookie is then set that prevents the transmission of data to Hubspot and also deactivates all other analysis and tracking services.

Data protection in application procedures

In order to process the application process, we collect personal data from applicants. This data will be stored for the execution of the employment contract when an employment contract is concluded. Here the legal regulations are considered. In the event of a rejection decision, the application documents will be deleted after six months at the latest. An exception to this is when we have to keep the application documents, for example for the burden of proof in proceedings under the General Equal Opportunities Act, or when other legitimate interests exist. If we include application documents in our applicant pool for a longer period of time, we will ask for your consent.

Rights affected

You have the right of information and – under certain conditions – to correction, deletion, restriction of processing or objection to the processing of your personal data and to data transfer.

You can also object to the processing of your personal data for advertising purposes at any time (“advertising objection”). As a person concerned, you can also object to your data being processed on our platform and displayed to our users in their searches at any time without stating reasons. If you no longer wish to appear on our platform, we will immediately comply with your objection with effect for the future. Please note that for organisational reasons there may be an overlap between your revocation and the use of your data.

If you have given us permission to process your data, you can revoke it at any time with effect for the future. The legality of the processing of your data until revocation remains unaffected. To assert your rights, please use the information at the beginning of this data protection declaration. Please make sure that we are able to uniquely identify you.

Right of appeal to the supervisory authority
You have the right to file a complaint with a data protection authority. You can contact the data protection authority responsible for your place of residence or federal state or the data protection authority responsible for us. This is: Berlin Commissioner for Data Protection and Freedom of Information, Maja Smoltczyk, Friedrichstr. 219, 10969 Berlin, Tel.: +49 (0)30 13889-0, E-Mail: mailbox@datenschutz-berlin.de

Contact
For information and suggestions on the subject of data protection, we or our data protection officer will be pleased to be at your disposal under the e-mail address epost@datenschutz-agentur.de If you would like to contact us, please use the contact details at the beginning of this Privacy Policy.

Processing of personal data in countries outside the EEA

We do not transfer your personal data to countries outside the EEA (so-called “third countries”). We do not host your data in third countries and all your data is stored on servers located in Germany.
In some cases, however, your data will be processed in third countries. This applies in particular to third-party cookies provided by companies based in the United States. However, as explained above, we will ensure that an adequate level of data protection is maintained at all times. We will ensure that data recipients are either certified according to the EU Privacy Shield (as with Google, Facebook or Hubspot) or that another mechanism such as the EU standard contractual clauses in our contracts with these providers guarantees the security of processing and an appropriate level of data protection. You can obtain a copy of these appropriate guarantees for an adequate level of data protection from our data protection officer on request.

Security precautions and technical information

All employees of our company are regularly trained in data protection and are committed to data protection. Our computer centre and our in-house IT department continuously adapt the technical security precautions to the current conditions and requirements. Both are subject to constant control by our internal processes and the data protection officer. Nevertheless, Internet technologies can have security gaps that cannot guarantee comprehensive protection one hundred percent. Therefore, our users can also transmit data to us via other contact options, such as telephone or fax.

You can adjust your browser’s data protection settings under the following technical notes.
Internet Explorer:
Instructions at http://windows.microsoft.com/de-de/internet-explorer/delete-manage-cookies#ie=ie-11-wi-n-7

Mozilla Firefox:
Instructions at https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen

Google Chrome:
Instructions at https://support.google.com/chrome/answer/95647

Safari:
Instructions at http://help.apple.com/

Version updated: 12.10.2018

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